Why Retiring Your ERP Account Doesn’t Mean Retiring Your Data: Key Reasons to Maintain Legacy Data

Decommissioning an ERP account marks a significant milestone in your organization's journey. However, even after retiring the account, maintaining your data remains crucial. Here’s why it's essential to keep your data accessible and secure post-retirement or decommissioning:

Regulatory Compliance

• Data Retention Laws: Various industries and jurisdictions enforce strict data retention requirements, mandating organizations to retain financial and transactional data for a specified period.
• Audit and Legal Requirements: Businesses often need to keep historical data for potential audits, investigations, or litigation, which includes tax records, employment data, and past transactions.

Historical Analysis and Reporting

• Financial Reporting: Historical data is vital for accurate financial reporting and comparisons across fiscal years.
• Business Insights: Sunset data can uncover significant patterns, enabling strategic planning and a deeper understanding of market trends and customer behaviours.

Data Archival and Migration

• Archival: Proper data archiving ensures that sunset data remains accessible and readable, even after decommissioning the ERP system.
• Migration to New Systems: Transitioning to a new ERP system often requires legacy data for continuity and validation purposes.

Continuity in Customer and Supplier Relations

• Customer Inquiries: Legacy data is vital to address customer inquiries about past orders, contracts, and interactions.
• Supplier Management: Maintaining supplier history is crucial for understanding past pricing trends, contracts, and performance.

Compliance with Internal Policies

• Data Governance: Many companies have internal data governance policies outlining the retention and disposal of business data.
• Risk Management: Retaining data appropriately mitigates business risks by providing evidence of past decisions and transactions.

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How Blueacrobat's Solutions Help After Decommissioning Your ERP Account
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AcroVault and AcroXtract offer comprehensive solutions for managing and accessing legacy ERP data after retiring or decommissioning your ERP system:

• Continuous Data Backups: AcroVault provides continuous data backups, ensuring that all historical data remains secure, compliant, and accessible even after your original ERP account is decommissioned.
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• Easy Data Exploration and Management: AcroVault and AcroXtract allow you to seamlessly explore archived NetSuite data, offering user-friendly access to critical sunset data for audits, reporting, and compliance purposes. They also enable secure data export for legal and analytical needs.

These tools provide peace of mind and continuity for your business while ensuring compliance and operational efficiency. Even after retiring or decommissioning your ERP system, Blueacrobat ensures that your legacy data is protected, accessible, and ready to support your organization's evolving needs.